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minutes-2007-06-30.en.txt 8.0KB

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  1. General assembly of the FSFE
  2. FSFE Brussels Office
  3. Rue Michel Ange 68
  4. Brussels 1000
  5. Belgium
  6. Saturday, June 30th 2007
  7. 19:40 Opening by the chair.
  8. The assembly Delayed was agreed upon by the members of the GA represented.
  9. By invitation sent on 07 May 2007 we have come together to the general
  10. assembly in Bruxelles on June 30th 2007.
  11. People attending the Assembly are:
  12. Georg Greve [chair]
  13. Werner Koch
  14. Bernhard Reiter
  15. Jonas Öberg
  16. Stefano Maffulli [protocol]
  17. Reinhard Müller
  18. Henrik Sandklef
  19. (Not attending: Gareth Bowker, assigned his vote to Sandklef by signed email)
  20. The chair confirms that the orderly invitation has been issued in
  21. time and more than one third of the members are represented and
  22. therefore we are resolutionable.
  23. The chair asks if there addendums to the agenda.
  24. Werner Koch proposes to add to the agenda a point about structural
  25. changes to the organization.
  26. The chair proposes to insert to insert this addendum between point 5 and
  27. 6 as point 5b and asks if the members agree to the addendum.
  28. The proposal is unanimously accepted and added to the agenda.
  29. Agenda:
  30. 1. Greeting
  31. 2. Determination of resolutionability
  32. 3. Approval of protocol of general assembly held 27th of May 2006 in
  33. Manchester, UK.
  34. 4. Confirmation of parting members
  35. Georg Jakob
  36. Karin Kosina
  37. 5. Membership confirmation of new members
  38. Matthias Kirschner
  39. 5b. Structural changes to the organization
  40. 6. Constitutional changes
  41. a) replace occurences of "FSF Europe" by "FSFE"
  42. (see attached file "1_cleanups.diff")
  43. b) clarify that chapters are established on demand after
  44. agreement of the general assembly, not always.
  45. (see attached file "2_chapters.diff")
  46. c) remove position "Head of Office" and replace by "Executive
  47. Advisor" to be added to Extended Executive Committee. This
  48. should keep three people in the EEC for better delegation and
  49. distribution, while making space for an Executive Director at
  50. a later stage.
  51. (see attached file "3_advisor.diff")
  52. A version with all suggestions is attached for your convenience.
  53. 7. Reworking of the Financial Plan
  54. a) replace occurences of "FSF Europe" by "FSFE" and
  55. occurences of "Head of Office" by "Executive Advisor"
  56. (see attached file "4_cleanups.diff")
  57. b) restructure the Financial Plan, the following is a draft that
  58. should incorporate the most important points made by
  59. participants to the discussions. It is my hope that we'll
  60. find understanding on this point until the general assembly.
  61. (see attached file "5_draft.diff")
  62. A version with all suggestions is attached for your convenience.
  63. 8. Report of Executive Committee
  64. (President)
  65. 9. Reports of Extended Executive Committee
  66. (Vice-President and Head of Office)
  67. 10. Exoneration of Executive Committee and
  68. Extended Executive Committee
  69. 11. Election of new Executive Committee
  70. 12. Election of new Extended Executive Committee
  71. 13. Miscellaneous
  72. 14. Closing
  73. Re 2. Determination of resolutionability
  74. ---------------------------------------
  75. The chair declares the general assembly as resolutionable. The
  76. invitation was sent out in time.
  77. The agenda is unanimously accepted [11 yes, 0 no, 0 abst].
  78. Re 3. Approval of protocol of general assembly held 27th of May 2006 in
  79. Manchester, UK.
  80. -------------------------------------------------
  81. The chair read out the 2006 protocol.
  82. The protocol is approved [8 yes, 0 no, 1 abst].
  83. Re 4. Confirmation of exclusion of former members
  84. --------------------------------------------
  85. Members Karin Kosina and Georg Jakob are confirmed leaving the
  86. organization with much regret from the chair.
  87. Re 5. Membership confirmation of new members
  88. --------------------------------------------
  89. Secret vote was not requested.
  90. Vote on membership of:
  91. Mathias Kirschner.
  92. Unanimously approved [8 yes, 0 no, 0 abst].
  93. The general assembly warmly welcomes the Matthias as members.
  94. Re. 5b Structural changes of FSFE
  95. -----------------------------------
  96. The GA decides that it is a priority to increase the participation of
  97. the community in the activities and governance of the organization.
  98. The GA foresees that changes to the constitution might be required for this.
  99. No secret vote was requested.
  100. After discussion the item is unanimously approved [9 yes, 0 no, 0 abst].
  101. From past year's operation it became clear to the GA that employee and
  102. day-to-day activity coordination should be addressed by introducing an
  103. executive director. Such a position requires stable funding as well as
  104. employment.
  105. secret vote not requested.
  106. Unanimously approved [9 yes, 0 no, 0 abst]
  107. Re 6. Constitutional changes
  108. -----------------------------------
  109. The GA decides not to change the constitution.
  110. Secret vote not requested.
  111. Unanimously approved [9 yes, 0 no, 0 abst]
  112. Re 7. Reworking of the Financial Plan
  113. ---------------------------------------------
  114. The financial plan should be reworked with the structural changes
  115. proposed in point 5b.
  116. New EEC will revise the proposal for the Financial Plan which will
  117. include the results of the discussions and the new project and team
  118. based approach.
  119. The revised proposal will have to be presented to the GA by the end of
  120. August 2007. All members agree to vote on it by electronic mail.
  121. Secret vote not requested.
  122. Unanimously approved [9 yes, 0 no, 0 abst]
  123. Re 8. Report of Executive Committee
  124. -------------------------------------------------------------------------
  125. The Executive Committee has distributed to every participant a printed
  126. report of activities of the last 2 years (attached).
  127. Every members has received it and looked at it.
  128. Re 9. Reports of Extended Executive Committee (Vice-President and Head of Office)
  129. ------------------------------------------------------------------------------
  130. The vice-president informs the GA that he had to take over the role of
  131. head of office ad interim in december 2006 because Werner Koch resigned
  132. from the position.
  133. The Extended Executive Committee has distributed to every participant a printed
  134. report of activities of the last 2 years in the form of an income and expense
  135. report.
  136. The vice-president adds verbal presentation of the finances of 2006. He
  137. also shows a cash flow report of 1st half 2007, which highlights a cash
  138. flow problem for the second half of 2007.
  139. All members have received it and looked at it.
  140. Re 10. Exoneration of Executive Committee and Extended Executive Committee
  141. --------------------------------------------------------------------------
  142. Exoneration of the President, Georg Greve:
  143. No secret vote requested.
  144. Granted [9 yes, 0 no, 0 abst]
  145. Exoneration of the Vice President, Jonas Oberg:
  146. No secret vote requested.
  147. Granted [9 yes, 0 no, 0 abst]
  148. Exoneration of former Head of Office, Werner Koch:
  149. No secret vote requested.
  150. Granted [9 yes, 0 no, 0 abst]
  151. Re 11. Election of new Executive Committee
  152. ---------------------
  153. Georg Greve is suggested as President.
  154. Secret vote is requested.
  155. Votes: [4 in favour, 5 abst]
  156. A break is called for 10 minutes. Coming back from the break, Greve
  157. communicates he doesn't accept the role.
  158. Werner Koch proposes another round of election and suggests Greve as president.
  159. There has been a discussion and a new round of vote starts.
  160. Votes: [7 in favour, 2 abst]
  161. Georg Greve accepts the role.
  162. Re 12. Election of new Extended Executive Committee
  163. ---------------------
  164. Jonas Öberg is proposed as Vice President.
  165. Vote on the election of Jonas Öberg for Vice President
  166. Secret vote is requested.
  167. Votes: [7 in favor, 2 abst]
  168. Jonas Öberg accepts the role.
  169. Reinhard Mueller is proposed as Head of Office.
  170. Vote on the election of Reinhard Mueller for Head of Office
  171. Secret vote is not requsted.
  172. Votes: [8 in favor, 0 no, 1 abst]
  173. Re 13. Miscellaneous
  174. ---------------------
  175. No topics are raised by the floor.
  176. Re 14. Closing of the GA
  177. 21:40. Closed by the chair. He thanks all members.
  178. [ Stefano Maffulli, protocol ] [ Georg Greve, chair, president ]