266 lines
12 KiB
HTML
266 lines
12 KiB
HTML
<?xml version="1.0" encoding="utf-8" ?>
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<html>
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<version>1</version>
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<head>
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<title>Per Diem / VKP statement</title>
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<style type="text/css">
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th {
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text-align: center;
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}
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tr.descr {
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font-style: italic;
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font-size: small;
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}
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</style>
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</head>
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<body>
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<h1>Per Diem / VKP statement</h1>
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<p>
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In this form, you can enter travel days – e.g. for conferences –
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and the meals you paid yourself during this time. The correct
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amount will be calculated and sent to the financial team.
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<strong>For each individual travel/conference, you have to fill
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the form separately! Do this as soon as possible after a
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conference to not forget details, and to make sure that the
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amount will be checked in time by the financial team.</strong>
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</p>
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<p>
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With the checkboxes of the left column you can add a day in your
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calculation; the unchecked days will be ignored. For your
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travelled days you can mark which meal you paid with your own
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money.
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</p>
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<p>
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By default the calculator assumes you paid all meals yourself, so
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you will have to uncheck those meals which FSFE paid for, e.g. by
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paying the hotel room incl. breakfast.
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</p>
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<p>
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The outward and return travel day are calculated with a reduced
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per diem amount, according to the legislation of your residence
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(currently Germany is pre-defined). Please make sure that you
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know whether a certain day counts as half/travel or full day.
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</p>
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<form action="/cgi-bin/perdiem.php" method="post">
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<!-- Define default settings and rates. Currently Germany -->
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<input type="hidden" name="defaults" value="€/0.2/0.4/0.4" />
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<h2>1. Set general options</h2>
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<div class="row form-group form-inline">
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<label class="col-sm-3">Employee:</label>
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<select class="form-control col-sm-9" name="who" size="1" required="required">
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<option />
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<option value="Alexander Sander|alex.sander">Alexander Sander</option>
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<option value="Ana Galan|anaghz">Ana Galán</option>
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<option value="Bonnie Mehring|bonnie">Bonnie Mehring</option>
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<option value="Dario Presutti|dario">Dario Presutti</option>
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<option value="Erik Albers|eal">Erik Albers</option>
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<option value="Florian Snow|floriansnow">Florian Snow</option>
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<option value="Francesca Indorato|fi">Francesca Indorato</option>
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<option value="Gabriel Ku Wei Bin|gabriel.ku">Gabriel Ku Wei Bin</option>
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<option value="Henning Fehr|hf">Henning Fehr</option>
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<option value="Irakli Maisuradze|irakli">Irakli Maisuradze</option>
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<option value="Jithendra Palepu|jithendra">Jithendra Palepu</option>
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<option value="Johannes Näder|jn">Johannes Näder</option>
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<option value="Lina Ceballos|lina.ceballos">Lina Ceballos</option>
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<option value="Linda Wagener|linda">Linda Wagener</option>
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<option value="Linus Sehn|linus">Linus Sehn</option>
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<option value="Lucas Lasota|lucas.lasota">Lucas Lasota</option>
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<option value="Max Mehl|max.mehl">Max Mehl</option>
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<option value="Michal Gorlas|micgor32">Michal Gorlas</option>
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<option value="Matthias Kirschner|mk">Matthias Kirschner</option>
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<option value="Reinhard Müller|reinhard">Reinhard Müller</option>
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<option value="Tobias Diekershoff|tobiasd">Tobias Diekershoff</option>
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<option value="Tommaso Marmo|tommi">Tommaso Marmo</option>
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</select>
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</div>
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<div class="row form-group">
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<label class="col-sm-3">ER number for this trip:</label>
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<div class="col-sm-4">
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<input type="text" name="er" class="form-control" pattern="(^\?$|^er\.[\d]{4}-[\d]{2}-[\d]{2}\.[\d.-]+)" placeholder="er.2020-..." required="required" />
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</div>
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<div class="col-sm-5 small">
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(Enter <strong>?</strong> if you do not have it)
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</div>
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</div>
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<div class="row form-group">
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<label class="col-sm-3">Catchphrase of ER:</label>
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<div class="col-sm-4">
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<input type="text" name="catch" class="form-control" required="required" />
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</div>
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</div>
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<h2>2. Select the destination country</h2>
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<!-- you can add new countries. For the individual amounts, set value="CC=$travel/$full,[...]" -->
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<div class="form-group">
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<label class="radio-inline">
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<input type="radio" name="dest" value="14/28" checked="checked" /> Germany
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</label>
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<label class="radio-inline">
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<input type="radio" name="dest" value="40/59" /> Belgium
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</label>
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<label class="radio-inline">
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<input type="radio" name="dest" value="28/42" /> Italy (except Milan)
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</label>
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<label class="radio-inline">
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<input type="radio" name="dest" value="44/66" /> Sweden
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</label>
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<label class="radio-inline">
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<input type="radio" name="dest" value="other" /> Other
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</label>
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<input type="text" name="dest_other" placeholder="14/28" />
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<p>(Other: per diem travel/full (e.g. "14/28" for Germany -> Germany). <a href="https://www.bundesfinanzministerium.de/Content/DE/Downloads/BMF_Schreiben/Steuerarten/Lohnsteuer/2023-11-21-steuerliche-behandlung-reisekosten-reisekostenverguetungen-2024.pdf?__blob=publicationFile&v=1">(See the different rates per country.)</a> [PDF]</p>
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</div>
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<h2>3. Which meal did you pay yourself?</h2>
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<table class="table table-striped">
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<tr>
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<th>Use</th>
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<th>Date</th>
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<th>Breakfast</th>
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<th>Lunch</th>
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<th>Dinner</th>
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</tr>
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<tr class="descr">
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<td>Calculate this day</td>
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<td>Name the day (e.g. by date) <br />Leave blank to autoname them</td>
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<td>Did you pay this meal yourself?</td>
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<td>Did you pay this meal yourself?</td>
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<td>Did you pay this meal yourself?</td>
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</tr>
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<tr>
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<td colspan="5"><strong>Outward travel day (or if you travelled only one day)</strong></td>
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</tr>
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<tr class="descr">
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<td colspan="5">Please be aware of when a day counts as travel or full day!</td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[out]" value="yes" checked="checked" /></td>
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<td><input type="date" name="date[out]" /></td>
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<td><input type="checkbox" name="break[out]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[out]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[out]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td colspan="5"><strong>Full days (only check those you travelled)</strong></td>
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</tr>
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<tr class="descr">
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<td colspan="5">Please be aware of when a day counts as travel/half or full day!</td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[1]" value="yes" /></td>
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<td><input type="date" name="date[1]" /></td>
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<td><input type="checkbox" name="break[1]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[1]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[1]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[2]" value="yes" /></td>
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<td><input type="date" name="date[2]" /></td>
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<td><input type="checkbox" name="break[2]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[2]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[2]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[3]" value="yes" /></td>
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<td><input type="date" name="date[3]" /></td>
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<td><input type="checkbox" name="break[3]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[3]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[3]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[4]" value="yes" /></td>
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<td><input type="date" name="date[4]" /></td>
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<td><input type="checkbox" name="break[4]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[4]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[4]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[5]" value="yes" /></td>
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<td><input type="date" name="date[5]" /></td>
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<td><input type="checkbox" name="break[5]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[5]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[5]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[6]" value="yes" /></td>
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<td><input type="date" name="date[6]" /></td>
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<td><input type="checkbox" name="break[6]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[6]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[6]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[7]" value="yes" /></td>
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<td><input type="date" name="date[7]" /></td>
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<td><input type="checkbox" name="break[7]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[7]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[7]" value="yes" checked="checked" /></td>
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</tr>
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<tr>
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<td colspan="5"><strong>Return travel day</strong></td>
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</tr>
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<tr class="descr">
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<td colspan="5">Please be aware of when a day counts as travel or full day!</td>
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</tr>
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<tr>
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<td><input type="checkbox" name="use[return]" value="yes" /></td>
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<td><input type="date" name="date[return]" /></td>
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<td><input type="checkbox" name="break[return]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="lunch[return]" value="yes" checked="checked" /></td>
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<td><input type="checkbox" name="dinner[return]" value="yes" checked="checked" /></td>
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</tr>
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</table>
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<h2>4. Extra remarks / notes</h2>
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<p>If necessary, you can add additional remarks and notes to the statement you send.</p>
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<div class="form-group">
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<textarea name="extra" class="form-control" rows="3"></textarea>
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</div>
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<h2>5. Submit per diem report</h2>
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<p>If you would like to preview the results, either via email or
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only in the web interface, choose differing options below. To not
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lose your data, press the "back" button in your browser to come
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back to this page afterwards.</p>
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<div class="form-group">
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="normal" required="required" checked="checked" /> Send emails to finance team and me
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</label>
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="onlyme" required="required" /> Send email only to me
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</label>
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="none" required="required" /> Do not send any email at all
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</label>
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</div>
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<button type="submit" class="btn btn-primary">Submit per diem report</button>
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</form>
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</body>
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</html>
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