fsfe-website/fsfe.org/internal/rc.en.xhtml
Tobias Diekershoff c8efa11cce
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PD and RC form with activities (#4812)
Co-authored-by: Tobias Diekershoff <tobiasd@fsfe.org>
Co-committed-by: Tobias Diekershoff <tobiasd@fsfe.org>
2025-02-03 07:18:30 +00:00

200 lines
7.6 KiB
HTML

<?xml version="1.0" encoding="utf-8" ?>
<html>
<version>2</version>
<head>
<title>Reimbursement Claim / Credit Card statement</title>
<script src="/scripts/addrow.js"></script>
<link rel="stylesheet" href="internal.css"/>
</head>
<body class="full-width">
<h1>Reimbursement Claim / Credit Card statement</h1>
<p>
In this form, you can enter your reimbursable expenses (monthly)
as well as your credit card expenses (twi-monthly), upload
receipts, and eventually submit it to our financial team.
</p>
<p>
Please fill out all fields as requested, and take care of
selecting the correct type (Reimbursement Claim or Credit Card).
</p>
<form id="rcform" action="/cgi-bin/reimbursement.php" method="post" enctype="multipart/form-data" accept-charset="utf-8">
<h2>1. Set general options</h2>
<div class="form-group form-inline">
<label class="col-sm-3">Employee:</label>
<select class="form-control col-sm-9" name="who" size="1" required="required">
<option />
<module id="fsfe-employee-options" />
</select>
</div>
<div class="clearfix"></div>
<div class="form-group">
<label class="col-sm-3">Type:</label>
<div class="radio form-inline col-sm-9">
<label>
<input type="radio" name="type" value="rc" required="required" />
Reimbursement Claim for month
<select class="form-control" name="rc_month">
<option />
<option value="01">January</option>
<option value="02">February</option>
<option value="03">March</option>
<option value="04">April</option>
<option value="05">May</option>
<option value="06">June</option>
<option value="07">July</option>
<option value="08">August</option>
<option value="09">September</option>
<option value="10">October</option>
<option value="11">November</option>
<option value="12">December</option>
</select>
<select class="form-control" name="rc_year">
<option value="2023">2023</option>
<option value="2024">2024</option>
<option value="2025" selected="selected">2025</option>
</select>
</label>
</div>
<div class="clearfix"></div>
<div class="radio form-inline col-sm-offset-3 col-sm-9">
<label>
<input type="radio" name="type" value="cc" required="required" />
Credit Card for month
<select class="form-control" name="cc_month">
<option />
<option value="01">January</option>
<option value="02">February</option>
<option value="03">March</option>
<option value="04">April</option>
<option value="05">May</option>
<option value="06">June</option>
<option value="07">July</option>
<option value="08">August</option>
<option value="09">September</option>
<option value="10">October</option>
<option value="11">November</option>
<option value="12">December</option>
</select>
<select class="form-control" name="cc_year">
<option value="2023">2023</option>
<option value="2024">2024</option>
<option value="2025" selected="selected">2025</option>
</select>
</label>
</div>
</div>
<h2>2. Enter your expenses</h2>
<table class="table table-striped">
<tr>
<th>Date</th>
<th>Amount</th>
<th>Recipient</th>
<th>Activity</th>
<th>Category</th>
<th>Description</th>
<th>Receipt Scan</th>
<th>Rows</th>
</tr>
<tr class="descr">
<td>"Belegdatum" for credit card statements</td>
<td>In EUR. Format: 123,00</td>
<td></td>
<td>What activity was this part of</td>
<td>What category is the expense</td>
<td>What specifically was paid for.</td>
<td>Upload receipt as PDF, max. 2MB each</td>
<td>Add a new row, or delete one</td>
</tr>
<tr class="descr example">
<td>Example 1: 16.04.2021</td>
<td>12,34</td>
<td>Berlin Bus Company</td>
<td>Select the activity</td>
<td>Select fitting category or "other"</td>
<td>Bus ticket from Berlin to New York</td>
<td>e.g. busticket.pdf</td>
<td></td>
</tr>
<tr class="descr example">
<td>Example 2: 17.04.2021</td>
<td>67,89</td>
<td>ACME</td>
<td></td>
<td></td>
<td>USB adapter for external keyboard</td>
<td>e.g. acme-adapter.pdf</td>
<td></td>
</tr>
<tr>
<td><input type="date" name="entry[]" class="form-control" required="required" /></td>
<td><input type="text" name="amount[]" class="form-control" pattern="-?\d{0,5},\d{2}" placeholder="12,34" required="required" /></td>
<td><input type="text" name="recipient[]" class="form-control" required="required" /></td>
<td><select class="form-control col-sm-3" name="activity" id="activity" size="1" required="required">
<module id="fsfe-activities-options" />
</select></td>
<td><select class="form-control col-sm-3" name="category" id="category" size="1">
<option value="????:Other / I don't know">Other / I don't know</option>
<option value="6815:Office material">Office material</option>
<option value="6710:Packaging material">Packaging material</option>
<option value="6800:Postage">Postage</option>
<option value="6660:Travel costs - hotel">Travel costs - hotel</option>
<option value="6663:Travel costs - transport">Travel costs - transport</option>
</select></td>
<td><input type="text" name="description[]" class="form-control" required="required" /></td>
<td><input type="file" name="receipt[]" class="form-control" required="required" /></td>
<td><input type="button" class="AddNewRow btn btn-primary" value="+ 1 row" /></td>
</tr>
</table>
<h2>3. Notes for the financial team</h2>
<p>If necessary, you can add additional remarks and notes to the statement you send.</p>
<div class="form-group">
<textarea name="extra" class="form-control" rows="3"></textarea>
</div>
<h2>4. Submit RC/CC statement</h2>
<p>If you would like to preview the results, either via email or
only in the web interface, choose differing options below. To not
lose your data, press the "back" button in your browser to come
back to this page afterwards.</p>
<div class="form-group">
<label class="radio-inline">
<input type="radio" name="mailopt" value="normal" required="required" checked="checked" /> Send emails to finance team and me
</label>
<label class="radio-inline">
<input type="radio" name="mailopt" value="onlyme" required="required" /> Send email only to me
</label>
<label class="radio-inline">
<input type="radio" name="mailopt" value="none" required="required" /> Do not send any email at all
</label>
</div>
<button type="submit" class="btn btn-primary">Submit RC/CC report</button>
</form>
</body>
</html>