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Co-authored-by: Tobias Diekershoff <tobiasd@fsfe.org> Co-committed-by: Tobias Diekershoff <tobiasd@fsfe.org>
200 lines
7.6 KiB
HTML
200 lines
7.6 KiB
HTML
<?xml version="1.0" encoding="utf-8" ?>
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<html>
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<version>2</version>
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<head>
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<title>Reimbursement Claim / Credit Card statement</title>
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<script src="/scripts/addrow.js"></script>
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<link rel="stylesheet" href="internal.css"/>
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</head>
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<body class="full-width">
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<h1>Reimbursement Claim / Credit Card statement</h1>
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<p>
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In this form, you can enter your reimbursable expenses (monthly)
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as well as your credit card expenses (twi-monthly), upload
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receipts, and eventually submit it to our financial team.
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</p>
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<p>
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Please fill out all fields as requested, and take care of
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selecting the correct type (Reimbursement Claim or Credit Card).
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</p>
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<form id="rcform" action="/cgi-bin/reimbursement.php" method="post" enctype="multipart/form-data" accept-charset="utf-8">
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<h2>1. Set general options</h2>
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<div class="form-group form-inline">
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<label class="col-sm-3">Employee:</label>
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<select class="form-control col-sm-9" name="who" size="1" required="required">
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<option />
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<module id="fsfe-employee-options" />
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</select>
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</div>
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<div class="clearfix"></div>
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<div class="form-group">
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<label class="col-sm-3">Type:</label>
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<div class="radio form-inline col-sm-9">
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<label>
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<input type="radio" name="type" value="rc" required="required" />
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Reimbursement Claim for month
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<select class="form-control" name="rc_month">
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<option />
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<option value="01">January</option>
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<option value="02">February</option>
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<option value="03">March</option>
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<option value="04">April</option>
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<option value="05">May</option>
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<option value="06">June</option>
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<option value="07">July</option>
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<option value="08">August</option>
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<option value="09">September</option>
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<option value="10">October</option>
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<option value="11">November</option>
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<option value="12">December</option>
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</select>
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<select class="form-control" name="rc_year">
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<option value="2023">2023</option>
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<option value="2024">2024</option>
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<option value="2025" selected="selected">2025</option>
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</select>
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</label>
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</div>
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<div class="clearfix"></div>
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<div class="radio form-inline col-sm-offset-3 col-sm-9">
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<label>
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<input type="radio" name="type" value="cc" required="required" />
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Credit Card for month
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<select class="form-control" name="cc_month">
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<option />
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<option value="01">January</option>
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<option value="02">February</option>
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<option value="03">March</option>
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<option value="04">April</option>
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<option value="05">May</option>
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<option value="06">June</option>
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<option value="07">July</option>
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<option value="08">August</option>
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<option value="09">September</option>
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<option value="10">October</option>
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<option value="11">November</option>
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<option value="12">December</option>
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</select>
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<select class="form-control" name="cc_year">
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<option value="2023">2023</option>
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<option value="2024">2024</option>
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<option value="2025" selected="selected">2025</option>
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</select>
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</label>
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</div>
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</div>
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<h2>2. Enter your expenses</h2>
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<table class="table table-striped">
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<tr>
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<th>Date</th>
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<th>Amount</th>
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<th>Recipient</th>
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<th>Activity</th>
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<th>Category</th>
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<th>Description</th>
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<th>Receipt Scan</th>
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<th>Rows</th>
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</tr>
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<tr class="descr">
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<td>"Belegdatum" for credit card statements</td>
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<td>In EUR. Format: 123,00</td>
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<td></td>
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<td>What activity was this part of</td>
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<td>What category is the expense</td>
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<td>What specifically was paid for.</td>
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<td>Upload receipt as PDF, max. 2MB each</td>
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<td>Add a new row, or delete one</td>
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</tr>
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<tr class="descr example">
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<td>Example 1: 16.04.2021</td>
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<td>12,34</td>
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<td>Berlin Bus Company</td>
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<td>Select the activity</td>
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<td>Select fitting category or "other"</td>
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<td>Bus ticket from Berlin to New York</td>
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<td>e.g. busticket.pdf</td>
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<td></td>
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</tr>
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<tr class="descr example">
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<td>Example 2: 17.04.2021</td>
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<td>67,89</td>
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<td>ACME</td>
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<td></td>
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<td></td>
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<td>USB adapter for external keyboard</td>
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<td>e.g. acme-adapter.pdf</td>
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<td></td>
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</tr>
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<tr>
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<td><input type="date" name="entry[]" class="form-control" required="required" /></td>
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<td><input type="text" name="amount[]" class="form-control" pattern="-?\d{0,5},\d{2}" placeholder="12,34" required="required" /></td>
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<td><input type="text" name="recipient[]" class="form-control" required="required" /></td>
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<td><select class="form-control col-sm-3" name="activity" id="activity" size="1" required="required">
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<module id="fsfe-activities-options" />
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</select></td>
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<td><select class="form-control col-sm-3" name="category" id="category" size="1">
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<option value="????:Other / I don't know">Other / I don't know</option>
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<option value="6815:Office material">Office material</option>
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<option value="6710:Packaging material">Packaging material</option>
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<option value="6800:Postage">Postage</option>
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<option value="6660:Travel costs - hotel">Travel costs - hotel</option>
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<option value="6663:Travel costs - transport">Travel costs - transport</option>
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</select></td>
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<td><input type="text" name="description[]" class="form-control" required="required" /></td>
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<td><input type="file" name="receipt[]" class="form-control" required="required" /></td>
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<td><input type="button" class="AddNewRow btn btn-primary" value="+ 1 row" /></td>
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</tr>
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</table>
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<h2>3. Notes for the financial team</h2>
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<p>If necessary, you can add additional remarks and notes to the statement you send.</p>
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<div class="form-group">
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<textarea name="extra" class="form-control" rows="3"></textarea>
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</div>
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<h2>4. Submit RC/CC statement</h2>
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<p>If you would like to preview the results, either via email or
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only in the web interface, choose differing options below. To not
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lose your data, press the "back" button in your browser to come
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back to this page afterwards.</p>
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<div class="form-group">
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="normal" required="required" checked="checked" /> Send emails to finance team and me
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</label>
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="onlyme" required="required" /> Send email only to me
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</label>
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<label class="radio-inline">
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<input type="radio" name="mailopt" value="none" required="required" /> Do not send any email at all
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</label>
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</div>
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<button type="submit" class="btn btn-primary">Submit RC/CC report</button>
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</form>
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</body>
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</html>
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